Delivering Value through PMO: Overcoming Challenges & Enhancing Performance
Delivering Value through PMO: Overcoming Challenges & Enhancing Performance
If you are working in a large organization, following situation should sound familiar:
An unexpected event causes an organization to see a change in sales and production. Senior management quickly realizes they needed to reshuffle the entire project portfolio. They call in the Portfolio Manager, expecting him to provide an immediate, comprehensive overview.
Despite the company’s significant investment in a large PMO team, this request is not as simple as it sounds. The PMO team needs to gather up-to-date data from various departments, but the information is often siloed and not always reliable or readily available. With limited resources and many projects in progress, leadership needs to quickly assess which initiatives to prioritize. It becomes clear that while the company has ample tools and staff, the ability to quickly adapt to such crises is not apparent. A quick, off-the-shelf solution is expected from the executive level, but the reality of portfolio optimization, especially during uncertain times, is much more complex.
While overview can usually be delivered after some (after-hours) effort, it is clear that in today’s business world, the true challenge isn’t just having resources. It is being able to respond quickly to sudden change.
The Challenge: Managing Uncertainty and inefficiency in PMO processes
The lack of clarity and a swift, standardized way to create it, is causing frustrations on all levels.
On C-level this can lead to delay in decision-making and therefore have an impact on the strategic alignment of the portfolio. At the operational level, the pressure to support this decision-making process is felt most at PMO staff, who are faced with capacity issues, open vacancies and often miss tools and techniques to execute tasks effectively. These factors limit their ability to provide the required insights for successful project execution, which causes the Coporate Portfolio Manager to miss criticial insights.
At this level, there is pressure coming from the executives to deliver a consolidated and all-encompassing view that is unable to be provided from the operational PMO’s as there processes are often not standardized or aligned. The difficulty in managing uncertainty and ineffective set-up of PMO structures and capacity are pain points apparent in organizations of different sizes and sectors. These issues influence c-level decision makers, middle managers and operational people alike and present a crucial road block in delivering projects that are aligned with the company strategy.
At Threon we understand the challenges organizations face in managing their PMOs and portfolio. Our approach is designed to address these specific pain points with actionable, practical solutions.
- PMO Lead-by-Example and Standardization
We bring in experienced PMO leaders to address urgent challenges, guide teams through the fire, and introduce best practices across the organization. This leadership approach sets the tone for standardizing processes, aligning teams, and creating a unified approach across decentralized and disconnected PMOs.
- PMO Staffing
We help you quickly fill PMO and Project Support Office (PSO) roles with trained professionals. Our staffing solution is supported by quality assurance and the backing of an assignment coach and experienced PMO to ensure high standards and transition into your operational processes.
Conclusion: The Path to Effective PMOs
The ability to manage your portfolio effectively and ensure that your PMOs are operating optimally is crucial. By addressing common pain points such as lack of standardization, capacity, and capabilities, we are able to bring immediate value to your organization.
Whether you’re dealing with inefficient PMO processes, capacity issues, or the need for more portfolio oversight, we have the expertise and resources to help you overcome these challenges. Through our Lead-by-Example approach and trained professionals, we’re here to support your journey toward an integrated, high-performing PMO that executes your strategy across the entire organization.
Let’s work together to turn your PMO challenges into opportunities.
